IndustriesPayments built forpetroleum and fuel
Bring fuel distribution payments onto one platform, from station dealers to lubricant distributors. Speed up payment before dispatch, and see dealer limits on one screen.
From Arora to Motolux, leading brands run their B2B payments on Tahsildar.
The payment problems fuel distributors know best
Fuel distribution companies, station dealer networks, LPG and lubricant distributors run into the same issues. Tahsildar has a ready answer for each.
Dealer Order Management
Online Payments
Dealer Financing
Dealer Payments
Payment Orchestration
POS Reporting
ERP / CRM Integration
DBS Reporting
Commercial ScoringThe tanker doesn’t leave until payment arrives
A station dealer’s fuel order is often dispatched only once payment or a limit is confirmed. When the transfer is late, the tanker waits and the station can run dry, and matching the order to the payment becomes a separate job.
Solution
- Dealers order from your private B2B storefront, and the basket closes with payment
- Pay by card, bank transfer (EFT and havale), Dealer Financing or on account; bank transfers are matched to the order
- Automatic or manual order approval; email and SMS notifications
- Payment links by SMS or email for payments outside an order
- Orders and payments sync to your ERP, and the payment posts to the dealer’s account
Dealers order from your private B2B storefront, and the basket closes with payment- The dealer places the order by phone
- The transfer receipt is sent by email
- Dispatch waits for the receipt to be confirmed
- The dealer orders from the storefront and pays
- The payment matches the order and an approval notification goes out
- The order and payment sync to the ERP
The tanker doesn’t wait for payment. The order is approved together with payment.
Dealers short of cash on large orders
Fuel orders are high value, and a station’s cash often depends on its sales. A dealer’s cash squeeze shrinks order volume or pushes the dealer towards paying with post-dated cheques.
Solution
- Your dealer chooses Dealer Financing at checkout; once the loan is disbursed, the amount goes straight to your company
- With İşbank İşPay, up to TRY 2 million for sole proprietorships and up to TRY 10 million for incorporated companies within limits set at the branch
- Up to TRY 2 million in dealer and commercial credit with Fibabanka; terms of up to 18 months
- Your company never becomes the dealer’s debtor or guarantor; the bank makes the credit decision
- From the payment screen, without visiting a branch
- The dealer cuts the order for lack of cash
- Offers a post-dated cheque for the rest
- The cheque risk stays with the distributor
- The dealer chooses to pay with financing at checkout · İşbank İşPay, incorporated company
- Once the loan is disbursed, the amount lands in your account
- The term sits between the dealer and the bank; you are not a guarantor
Order volume doesn’t stall on cash. The bank may review larger amounts further.
Small orders from lubricant and product dealers
Lubricants and related products are sold to service centres, industrial customers and dealers in frequent but small orders. Case, litre and drum units get mixed up over the phone, and payment is tracked apart from the order.
Solution
- Dealers and service centres order from your storefront using group-specific price lists
- Units of measure and unit conversion: case, litre, drum
- Category and brand discounts, volume target discounts
- Dealers take payments from their customers and pay you from the same screen with Dealer Payments
- Set a separate payment set-up and credit limit for each dealer
- The service centre orders by phone
- Cases and litres are worked out by hand
- Payment is chased separately
- The service centre builds the basket with its own price list
- Case and drum units show in the basket
- Pays; the order and payment sync to the ERP
Small orders arrive with payment. Order and payment in one flow.
Card fees at high volumes
Dealer payments are high value and made with cards from different banks. Rate and settlement differences add up to a significant amount, and whether the rate charged matches your agreement often goes unchecked.
Solution
- Payment Orchestration routes every payment to the most suitable POS according to your rules; 23 banks and 23 payment institutions
- Separate POS, instalment and fee set-ups for each dealer
- POS Reporting compares the agreed rate with the rate charged on every transaction and alerts you to deviations
- Payouts are verified against your bank account; a settlement calendar shows what lands and when
- All your virtual and physical POS terminals are covered, whether or not they run through Tahsildar
- The payment goes through whichever POS is open
- The fee only shows up on the month-end statement
- A rate difference that goes unnoticed becomes a loss
- A rule routes the transaction to the best POS
- The rate charged is checked against your agreement
- Payouts verified against the bank
The cost of every transaction is visible. You get an alert when a rate deviates.
Dealer accounts and order payments kept apart
Station dealers’ payments arrive through orders, transfers, cards and DBS. Posting each to the right account and order is a daily burden for accounting.
Solution
- Dealers pay from their own screen, so the payer is known; the payment posts to their customer account in your ERP
- Payments, POS transactions, refunds and voids post to the right customer account
- Customer master data, balances, open items and invoices sync from your ERP to Tahsildar
- Bi-directional sync with SAP and Turkey’s leading ERPs (Logo, Mikro, Nebim); no middleware
- Sync timing is set in the panel and every sync is logged
- Each bank statement is downloaded separately
- The customer is found from the description and the payment posted by hand
- Orders and payments are matched separately
- Every payment posts to the dealer’s customer account in the ERP
- Refunds and voids post to the right account too
- A failed sync shows up with its reason
Less double entry, an ERP that stays current. End-of-day reconciliation gets shorter.
Station limits spread across banks
In fuel distribution, credit sales to dealers commonly run through several banks under Turkey’s Direct Debit System (DBS). How much limit each station has left at each bank sits on separate screens, and a used-up limit is often noticed at order time.
Solution
- DBS Reporting: DBS credit limits, utilisation, invoices and maturities across all banks in one panel
- An alert before a dealer’s limit is used up; settled and outstanding invoices tracked separately
- Commercial Scoring: your whole dealer network monitored weekly, with deterioration visible 60–90 days before a late payment
- No paperwork from dealers, no extra integration
Both products are in development. DBS Reporting is reporting only; Commercial Scoring is for companies that run dealer payments on Tahsildar.
- Three banks’ DBS screens are checked one by one
- A used-up limit is noticed at order time
- A struggling dealer shows up when a payment is late
- Limit and utilisation at all three banks on one screen
- An alert before the limit is used up
- A notification when the dealer’s grade changes
Dispatch decisions backed by data. See the limit and direction before the order.
Frequently asked questions
Can’t find the answer you need? Review your station network’s payment set-up with our team.
+90 850 532 75 05Companies selling to station dealer networks or corporate customers: fuel distribution companies, LPG and lubricant distributors.
Yes. With Dealer Order Management, dealers order from your private storefront and the basket closes with payment; bank transfers are matched to the order. Automatic or manual order approval and email and SMS notifications are supported.
Yes. With Dealer Financing, your dealer pays with credit of up to TRY 2 million for sole proprietorships and up to TRY 10 million for incorporated companies with İşbank İşPay, or up to TRY 2 million with Fibabanka. Once the loan is disbursed, the amount goes straight to your company; the bank makes the credit decision.
Your DBS agreements and credit limits stay with your banks. While you take card and financing payments through Tahsildar, DBS Reporting will let you track DBS credit limits, invoices and maturities across all banks in one panel. DBS Reporting is in development and is reporting only.
Tahsildar syncs bi-directionally with SAP and Turkey’s leading ERPs (Logo, Mikro, Nebim), as well as other widely used ERPs. Customer master data, balances and open items come from your ERP; payments, POS transactions, refunds and voids post to the right customer account. No middleware is needed; you only grant access.
Our infrastructure is built for peak periods: it scales automatically with load and balances traffic, so it can absorb the higher order and payment volumes before price rises and at month-end. Systems are monitored 24/7 and our team is alerted automatically if anything unusual happens. If you have more than one POS set up, payments fail over automatically to a backup acquirer when a bank or payment institution has an issue.
Most set-ups go live within 24 hours, depending on your infrastructure. You set everything up together with your dedicated onboarding specialist, and your existing dealer data and customer accounts are migrated at no extra cost.
Tahsildar is offered as a package. We’ll work out the products and plan that fit you in a free demo. Onboarding support, your dedicated account managers and web services / API come at no extra cost.
Let’s plan your fuel payments together
Fill in the form and we’ll review your station dealer, lubricant and order payments with you in a free demo.