IndustriesPayments built foreducation providers
Bring every payment from parents onto one platform, from tuition to meals and school transport. Take card and instalment payments instead of promissory notes, and let automatic reminders follow up late payments.
From Ofis Yem to Sadal, leading brands run their B2B payments on Tahsildar.
The payment problems education providers know best
Private schools and colleges, nurseries, tutoring centres and language schools, and multi-campus education groups run into the same issues. Tahsildar has a ready answer for each.
Online Payments
Physical POS
Payment Orchestration
Dealer Financing
ERP / CRM Integration
Virtual POS
POS ReportingAnnual fees split over promissory notes
Annual tuition is often split into months with promissory notes signed at enrolment. Each month, accounting tracks by hand which parents have paid and which are late, and reminders are made by phone.
Solution
- Set a monthly or custom payment schedule once; each payment starts automatically when it falls due
- Set up the schedule for a single parent or, with bulk recurring payments, for the whole school
- Retry rules for failed transactions
- Automatic reminders go to parents before the due date; late payments show up in the panel
- Parents pay by card in a single payment or up to 12 instalments
Set a monthly or custom payment schedule once; each payment starts automatically when it falls due- Ten promissory notes are signed at enrolment
- Paid and late parents are marked in Excel
- Reminders are made by phone
- A monthly schedule is set up for all classes at once
- Each payment starts automatically when due
- Automatic reminders go out before the due date
No more promissory notes to track. See who has paid and who is due on one screen.
The rush at enrolment and pre-registration
Re-enrolment, pre-registration fees, books and stationery all fall in the same few weeks. Queues form at the cashier, and accounting works out from transfer descriptions which student each payment belongs to.
Solution
- Send payment links to all parents in one click; links go out automatically by SMS and email
- Track who opened and who paid on one screen
- Turn a link into a QR code for the enrolment desk, brochures or parent meetings
- Set the amount, description and validity for each link
- Physical POS for card payments at school: single-payment sales land on your card the next day at 0% fee
- Parents come in and pay at the cashier
- The student is identified from the transfer description
- Unpaid fees are noticed at the end of enrolment
- Bulk payment links go to 320 parents
- Parents pay by card on their phone
- Opened, paid and due on one screen
Enrolment week doesn’t jam the cashier. Every payment’s status shows in the panel.
Parents who can’t pay the annual fee at once
Annual tuition exceeds many families’ card limits. When card instalments fall short, the school offers terms on its own promissory notes, and the payment risk and follow-up stay with the school.
Solution
- Card payments in a single payment or up to 12 instalments; you decide which instalment options are open
- Your school can absorb the instalment interest or pass it on to parents
- Payment Orchestration routes every payment to the most suitable POS according to your rules
- Parents can apply for a Fibabanka personal loan from their phone, without visiting a branch; once disbursed, the amount goes to your school
- Visa, Mastercard, Amex and Troy accepted
In Turkey, paying by card in instalments is common practice.
- The parent hits their card limit
- The school offers terms on 10 promissory notes
- Collecting the notes falls to the school
- The parent pays by card in up to 12 instalments
- Or applies for a personal loan by phone
- Once disbursed, the amount goes to your school
Enrolment doesn’t stall on ability to pay. You decide who bears the instalment interest.
Which payment belongs to which student?
Tuition, meals, school transport, books and activities are separate items, and siblings’ fees often arrive from one parent in a single transfer. Posting an unreferenced transfer to the right student and item is accounting’s job.
Solution
- A separate payment link for each student and item; you set the amount and description
- Parents pay through the link, so it’s clear who and what each payment is for
- Payments, refunds and voids post to the right customer account in your ERP
- Bi-directional sync with SAP and Turkey’s leading ERPs (Logo, Mikro, Nebim); no middleware
- Every sync is logged; timing is set in the panel
- The parent sends one bank transfer
- Accounting splits the amount across items by hand
- A missing item is noticed at month-end
- A separate link goes out for each item
- The payment posts to the student’s account
- A missing item shows as due in the panel
No more unreferenced transfers. Every payment posts to the right student and item.
Payments on the school website and parent app
Parents follow grades, attendance and announcements on the school’s website or mobile app, but are sent elsewhere to pay. Payment details are then entered into the school’s system separately.
Solution
- Embed the payment page in your school website, parent portal or mobile app
- The payment page runs on Tahsildar’s PCI-DSS infrastructure; card data never reaches your school’s systems
- Payments are verified with 3D Secure
- Payment status, amount, instalments and transaction ID sync to your system via API
- Get your Virtual POS through Tahsildar; payments go straight to your own IBAN
- The parent leaves the app to go to the bank
- Makes a transfer and sends the receipt to the school
- Accounting enters the payment by hand
- The parent pays by card without leaving the app
- Payment status syncs to the school’s system via API
- Card data never reaches the school’s systems
Payment in the channel parents already use. The school’s system updates without manual entry.
Scattered POS terminals across campuses and banks
In multi-campus education groups, each campus works with a different bank. Fees, settlement times and payouts sit on each bank’s own screen, and accounting combines them at month-end.
Solution
- POS Reporting brings all your virtual and physical POS terminals onto one screen, whether or not they run through Tahsildar
- The agreed rate is compared with the rate charged on every transaction, with an alert on deviations
- Payouts are verified against your bank account; a settlement calendar shows what lands and when
- Daily, weekly and monthly turnover and fee reports
- Payment Orchestration routes payments to the most suitable POS by your rules; 23 banks and 23 payment institutions
- Each campus downloads its own bank statement
- Fee differences show up at month-end
- Accounting merges the spreadsheets by hand
- All POS transactions on one screen
- An alert when a rate deviates
- Payouts verified against the bank
Every bank at a glance. Fees and settlement in one report.
Frequently asked questions
Can’t find the answer you need? Review your school’s payment set-up with our team.
+90 850 532 75 05Education providers that take regular payments from parents: private schools and colleges, nurseries, tutoring centres and language schools, and multi-campus education groups. You take tuition, meal, transport and activity payments on one platform.
Yes. In Online Payments you set a monthly or custom payment schedule once, and each payment starts automatically when it falls due. You can set it up for a single parent or the whole school, with retry rules for failed transactions.
You can take card payments in a single payment or up to 12 instalments. You decide which instalment options are open and whether the school or the parent bears the instalment interest; Visa, Mastercard, Amex and Troy are accepted.
Send them by SMS and email directly from the panel, share them in messaging apps or use them as a QR code. You can also send links to all parents in one click.
Yes. The payment page is embedded in your school website, parent portal or mobile app and runs on Tahsildar’s PCI-DSS infrastructure. Payment status, amount, instalments and transaction ID sync to your system via API; web services and API come at no extra cost.
Tahsildar syncs bi-directionally with SAP and Turkey’s leading ERPs (Logo, Mikro, Nebim), as well as other widely used ERPs. Customer master data, balances and open items come from your ERP; payments, POS transactions, refunds and voids post to the right customer account. No middleware is needed; you only grant access.
Our infrastructure is built for peak periods: it scales automatically with load and balances traffic, so it can absorb the higher payment volumes of the enrolment period. Systems are monitored 24/7 and our team is alerted automatically if anything unusual happens. If you have more than one POS set up, payments fail over automatically to a backup acquirer when a bank or payment institution has an issue.
Most set-ups go live within 24 hours, depending on your infrastructure. You set everything up together with your dedicated onboarding specialist, and your existing customer accounts are migrated at no extra cost. Tahsildar is offered as a package. We’ll work out the products and plan that fit you in a free demo. Onboarding support, your dedicated account managers and web services / API come at no extra cost.
Let’s plan your school’s payments together
Fill in the form and we’ll review your parent payments and payment schedule with you in a free demo.